A Wedding Day Timeline – Expectation vs Reality

I often refer to “time” as the magic ingredient to the wedding day of your dreams.

You can spend months planning every detail of your day, from your wedding favors, to the cake topper, to which song you will walk down the aisle as a married couple… but beyond the color of the ribbon on your guest chairs… we imagine what is really most important to you once the day arrives is that you hope to spend time with your guests, you hope to get all those photos you have been envisioning at your gorgeous venue and above all, you have fun!

Often it is assumed a wedding coordinator will finalize your timeline and share it with all your vendors, including your photographer. However, if your photographers don’t know you want a photo eating In & Out with your girls, you want a first look with your dad, you want a photo with your extended family who flew in from Maine, there just may not be enough time if you didn’t properly plan for it. We suggest to our couples what takes 5 minutes on a normal day of your life may just take 10-15 minutes on a wedding day. Hair and makeup is a great example, for a bride who might spend 2-3 hours getting hair and makeup done on her big day vs. only spending 45 minutes on hair and makeup to meet her girlfriends out for drinks.  This formula also creates a small buffer for if and when things to run a little late.

After years of documenting weddings, to make sure we meet all our couple’s expectations we designed a one of a kind Planning Questionnaire. It original started as a word doc, then an excel doc, now we have a streamlined PDF that our couples fill out usually 6-8 weeks before the big day (sometimes even sooner because it’s actually fun to fill out). This simple tool shares with us all the important must-see, must-have moments.

We have a pulse for how long planned photography takes based on your wedding party + family sizes and how many locations we plan to travel.

Once we understand what our couples expect than we can suggest the most ideal coverage to capture everything without feeling rushed and making it … fun!

And once the timeline is done, passed around and shared, we all know things might come up or change last minute, this is the reality of a wedding day. We are accustom to being spontaneous and working quickly yet with a keen eye to get the schedule back on track.

So, when it comes to planning your big day and wondering if a timeline is really necessary from the morning hours until kicking off your shoes, just think of the countless hours and minutes you spent planning this big day and how all of your expectations might just go out the window if you don’t realistically think about time.



LeeAnna and Jake's Wedding Day

Ah, LeeAnna and Jake... where do we start with this fabulous down to earth fun-loving couple and their dream wedding day...

(and it seems serendipitous to us that their wedding is the first we have posted since the pandemic began in 2020.)


Words at this point don't necessarily have to be spoken anymore to share the emotions and patience that 2020 required from the world.

We very much recall all the conversations with couples as the news hit about shutdowns and specifically remember talking to LeeAnna and Jake 60 days out from their original June 2020 wedding date and all of us coming to terms with the fact that another year of waiting seemed inevitable. LeeAnna and Jake focused their energies together on enduring this journey with the hopes that one day their dream would come to fruition... in the words of the bride, there were a lot of lows with very little highs during the shifts and pivots of COVID-19.

Patience prevailed...

To witness them celebrating with their family and friends was like watching a dream come true.

What we would have taken for granted pre-pandemic magnified the fact that their wedding day was here.

This journey we have all been through is a personal one and left us feeling amiss and made it hard to share any "highs" we may have experienced through a global pandemic.

Jake and LeeAnna's wedding day meant as much to us as it meant to them!

A true symbol that love is the strongest bond and if you can hold on tight and never let go of your dreams, there is a rainbow on the other side.

Congrats Mr and Mrs Thompson, you are one of a kind and we will always remember the laughter, joy and DANCING that you never for a moment took for granted.